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Staying on Task With Google Keep

Editor's note, 9/29/15: This app is now available for iPad and iPhone. This post has been updated to reflect the changes.

The free, synchronized to-do list

At SkyPort IT, we’re constantly working to improve our quality of service, and thus raise the bar for what an ‘A-game’ looks like in the field of Managed IT Services. In doing so, we recently found a very useful tool we’d like to share with you: Google Keep.

As we begin our foray into the world of blogs (aka the ‘blogosphere’), we wanted start by bringing you something special - not only will you get a behind-the-scenes glimpse into the inner workings of SkyPort IT, but we hope you’ll get a great take-a-way that makes your home and work life a bit more easy to organize, raising your productivity to a new level!

When you think of ‘Google’, chances are you’re not thinking of a spunky and simple To Do list app that can easily replace all those little scraps of paper floating around your workplace, home, and quite likely - your vehicles too. 

But Google has expanded its sights, with Web search being only a small part of their business strategy. And replacing the ubiquitous paper scraps is where Google Keep comes in.


At SkyPort IT, we primarily use a tool called AutoTask to keep track of our billable time for our clients, and to keep record of things we need to do. The downside of AutoTask is that we are a mobile team - and their mobile app leaves much to be desired. We all had various ways of keeping track of our time (including paper!) but found various problems with them:

  • Paper lists are easily lost/overlooked

  • Different software solutions used among the team didn’t support sharing to one another

  • Most solutions were in one place and one place only - on the desk, on the work laptop, or on the work smartphone

    Google Keep handles all of these problems efficiently, with an incredibly low learning curve. You can access it on any computer through the website, sync it with your PC/Mac/Chromebook via the Chrome App - or, perhaps most useful, access it via the mobile app with a consistent layout  user experience across all of the above.

 

Here's an example of how we use it at SkyPort IT.

 This snapshot is of the Chrome app, but all the Keep versions are virtually identical.

This snapshot is of the Chrome app, but all the Keep versions are virtually identical.

As we go through the list for the day to put the items in AutoTask, we can click/tap the squares to the left of each entry, and that will check off the item, and send it to the bottom of the list:

Also on each todo list/note, there is a row of buttons at the bottom (or on mobile, on the top).

  (From left to right, buttons are: Set Reminder, Share with Someone, Color of Note/List, Add Image/Picture to Note/List, Archive(hide) Note/List, and More Options)

(From left to right, buttons are: Set Reminder, Share with Someone, Color of Note/List, Add Image/Picture to Note/List, Archive(hide) Note/List, and More Options)

Even if you never touched those buttons though, you would get a lot out of Keep.

Simply having the ability to type a list on your computer at home, put some pictures of recipes or business project plans… and then leave the home with only your smartphone, having all that information instantly there with no further action from you - is a phenomenal boon to ease the stress of ‘keeping’ things organized.

To get started, simply head to https://Keep.Google.com to sign in with your Google/Gmail account. If you don’t have one, simply click ‘Create Account’ at the bottom. the links for the other platforms are also above in blue!

Mobile App As of 9/24/15, this app is available for iPad, iPhone, and Android!*
Android app
ipad/iphone app
Chrome App

To start adding notes, just start typing in the Add Note area, and hit enter to create the note! To make a ToDo list, click the three lines near the Add Note to make the note into a todo list.

It’s that simple.

2015-07-28_10h53_14.png

We hope this brief overview was useful to you! If you would like to know more about Keep, or have technology questions, let us know at support@Skyport-IT.com!

*Update posted 9/29/15


We write articles like these because we care about the state of corporate IT. 

But writing isn't the only thing we do - our expertise comes from being in the industry since 1986.

We are an MSP, and we offer a wealth of services - from managing your corporate IT, to preparing your network to pass PCI-DSS or HIPAA compliance. If that sounds like something you need, click here to learn more, or reach out to us right now by clicking here

 

 

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